Since OTS did not post instructions for adding a new “hawk.iit.edu” email address to Gmail (at least not that I could find), I thought I would post the server names/ports and some instructions for how to do it in case anyone is interested. I’m assuming if you’re reading this that you activated your account in myIIT.
If you are my student, I highly recommend doing this so that you view emails from me in a timely fashion. In addition to posting notices on my course website, I send emails regarding class to your university account, so you will need to check it regularly.
Firstly, you need to sync your Google apps for education password with your myIIT password since they are not the same for some reason. You can do that in the ‘training and support’ tab in myIIT (there is a link to sync the password in the right hand pane).
Next, log into your “hawk.iit.edu” email address. In mail settings under the ‘Forwarding and POP/IMAP’ tab, click on the button to enable POP for all mail.
Log into your personal Gmail account and in mail settings under the ‘Accounts and Import’ tab, click on the button to add a POP3 email account. Here is the server information:
Email address: [your myIIT user name]@hawk.iit.edu
Account Name: full email address
Password: IIT password
Mail (POP3) Server: pop.gmail.com
Use SSL: Yes (check the box to use a SSL connection)
I think it’s a good idea to check the box to apply a label to mail so it’s easier to keep accounts straight, but it’s not required.
To send mail from your IIT email account, follow the instructions that Gmail gives you to verify your account. You can choose to send mail using SMTP through that mail server, or you can just use your personal Gmail account to send mail. The only difference I noticed is that the ‘From’ information in emails you send will look like this:
From: Andrew J. Roback email@example.com via gmail.com
rather than this:
From: Andrew J. Roback firstname.lastname@example.org
If that bothers you, here is the outgoing mail server info:
smtp.gmail.com (use authentication)
Use Authentication: Yes
Port for TLS/STARTTLS: 587
Port for SSL: 465
As a final word of warning, OTS said in their email that all mail would be forwarded to your new email address. That was not the case with me, as I received an email to my old address and it was not forwarded. I deleted my old POP3 import settings, then had to set it up again when I saw I was still receiving mail at my “iit.edu” account. I would recommend leaving your old POP3 accounts in place (I plan to, at least for a little while).